York Neighborhood Association Board
Meeting Minutes
Wednesday, December 19, 2007
7:04 – 8:27 pm
Garden Street United Methodist Church
Present: Anne Mackie, Carolyn Mulder, , Helen Jackson, George Liepart, Barbara Davenport, Tom Scott and Libby Stark. Jeff Bates indicated he would not be present.
Guests: Nick Hartich
Announcements: Libby Stark passed around a flyer announcing a “researching your home” workshop in January. Anne Mackie acknowledged the work by Tom Scott, Carolyn Mulder and Libby on the holiday caroling and wagon ride.
Approval of minutes: Anne made a motion to approve the minutes from the November board meeting. George seconded and the motion passed unanimously.
I. Current issues with an upcoming deadline:
· January general meeting agenda: The January general meeting will be Wednesday, 1/16 at 7 pm at GSUMC. Publicity will include announcements in the newspapers, signs around the neighborhood (similar to campaign signs). Board members are asked to bring cookies. Agenda items will include board elections, committee recruitment, and neighborhood plan update. As there is difficulty getting attendees to commit to committees, it was suggested to emphasize follow-up by committee chairs. It is expected ALL board members attend this meeting. The City of Bellingham has a new neighborhood coordinator, Linda Stewart, who is welcome to attend the general meeting but will also be invited to the February board meeting.
·
Board elections: The list of nominees was published in the
November issue of The Yorker. Tom
requested a list be emailed to him.
There was discussion of changing the quorum to 8 or 9 people (current
quorum is 5 people) given the 19 candidates; the by-laws would need to be
amended. Barbara Davenport stated she
would not like to be on the board this year but would like to remain active in
the Historic Preservation Committee. New
officers will be elected by the board from among the board members (Article VII
of the by-laws).
·
MNAC representative and alternate: Tom reports that the NTSP (Neighborhood
Traffic Safety Program) grant and TIP (Transportation Improvement Project)
grant will be due in the spring. Tom
will serve as MNAC rep for one more year but is in need of an alternate. Meetings are the 2nd Wednesday of
the month from 6:30 – 9. It was
suggested Libby attend as alternate.
Helen and Tom discussed the contract modification for the planning
academy grant and that it will carry over to 2008. Tom attended the ABN meeting and states that
ABN now has a bulk mailing permit that is available for neighborhood use. ABN is currently reviewing their 2008 goals.
· WWU Late Night Shuttle: Anne notes that the Late Night Shuttle is no longer coming north on Humboldt and west on Potter. The route has been changed to stopping on Lakeway. WWU has mentioned several other routes; those in attendance still prefer the route north on Lincoln, Meador to State.
· Newsletter deliveries: Libby passed around the newsletter sign up sheet and reiterated the requirement of board members delivering at least one block. A newsletter delivery coordinator will be needed at the beginning of the year.
II. Committee
reports:
· Planning Committee: See attached provided by Anne.
· Disaster Preparedness Committee: See attached provided by Libby.
· York RATS Committee: See attached provided by Evan Stark.
· Historic Preservation Committee: See attached provided by Barbara.
· Rock Hill Park Steward: No written report submitted.
· Franklin Park Committee: See attached provided by Helen.
· Garden Club: No written report submitted.
· Quality Committee: No written report submitted.
· Treasurer: See attached provided by Helen.
III. Current
Issues
Topics for next board meeting: January board meeting agenda, board elections.
The meeting adjourned at 8:27.
Submitted by Libby Stark
York Planning Committee Report
The York Planning Committee took a break this month and did not meet, but hopefully the "subgroups" -- 5 of 'em -- did meet! Our next meeting is Monday, January 7, 7:00 p.m. at the Methodist Church.
Disaster Preparedness
Committee Report
No meeting was held in December. Next meeting will be Wednesday, January 30 at 7 pm at Carol’s house.
York RATS Committee
Report
We continue to meet every other Saturday (next clean up will
be Saturday, 12/22 at 8 am at Nelson’s) and will begin cleaning up south of Lakeway.
Historic Preservation Committee Report
Next meeting: Tues., Jan 15, 2008 7-8:30 at Ian Thompson’s house: 1318 N Forest. The stairs up from Forest are poorly lighted and steep and cracked, so bring flashlights.
No preservation meeting held in Dec.
Historic Preservation Consultant: Katie Franks expects the consultant (who will work with 3 neighborhoods-York, Lettered St and South Hill) to be hired soon and have a
contact by early January.
Each neighborhood needs to recruit volunteers to help with Preserve America house inventory. Anyone interested is encouraged to sign up for a training:
Saturday, January 12th, 2008
9:30 am 1:00 pm
Washington State Archives Building
808 25th Street, WWU campus
Registration is required and space is limited.
Priority will be given volunteers working on the Preserve America historic resource survey project (must register by Friday January 4th). To register contact: Susan Fahey
Washington State Northwest Regional Archives, (360) 650-4911 or Susan.Fahey@wwu.edu
Franklin Park
Committee Report
Franklin Park Work Party
Saturday, January 19, 9am-12pm at Franklin Street Island just south of Lakeway
Students from Western and Bellingham volunteers will be in our neighborhood for Martin Luther King Day to ready the street island for planting in 2008. Please stop by for an hour, two or three to share in this community project.
Franklin Park Committee Decisions
on Priorities
Scoring on Optional Improvements
from the Base Bid Summary
Meetings,
5:15pm, November 16, 2007 and November 28, 2007
Both meetings attended by:
Jonathan Schilk, Ruthie Vergin,
Vilma Camp(2x), Melanie Pacific(2x), Jeff Bates(2x),
Heather Alvis(2x), Miguel Boriss,
Nick Hartridge and Helen Jackson(2x)
Submitted by Helen Jackson,
Coordinator
Bold: to be included in 2008 Grant
Funds
Non-bold
or italics: secondary inclusion for 2008
Italics: to be
excluded in 2008 or permanently (see notation)
|
Inclusion status from meetings: |
Item by
scoring placement |
Quantity |
Scor |
Amount |
|
Included for 2008 |
1. Trees with 2-year maintenance agreement |
37 |
9.57 |
$ 16,650.00 |
|
Included for 2008 |
2. Crushed Limestone Path |
|
9.14 |
$ 7,000.00 |
|
Included for 2008 |
3. Bollards @$450 /ea. |
4 |
9.00 |
$ 1,800.00 |
|
Included for 2008: |
4. Standard Concrete Paving (Picnic Tables) ˝ paving for two tables |
|
8.14 |
$ 1,085.54 |
|
Included for 2008 |
5. Standard Concrete Paving (Park Benches) |
|
7.43 |
$ 1,315.80 |
|
Included for 2008 |
6.
New Park Sign |
1 |
7.38 |
$ 2,500.00 |
|
Included for 2008 |
7.
Park Benches |
4 |
6.63 |
$ 1,315.80 |
|
Included for 2008 |
8.
Picnic Tables Type B (6’ Long) @$750 |
2 |
6.25 |
$ 1,500.00 |
|
Included for 2008 |
9.
Trash Receptacles @$1596 /ea. |
2 |
6.14 |
$ 3,192.00 |
|
Excluded permanently |
10. Drinking Fountain |
1
|
5.63 |
[$ 2,500.00] |
|
Excluded permanently |
10. Drinking Fountain Installation |
|
5.63 |
[$ 2,500.00] |
|
Excluded permanently |
11. Trash Receptacle ‘See #9” |
1 |
5.57 |
[$ 1,596.00] |
|
Excluded permanently |
12. Bike Rack |
1 |
5.50 |
[$ 1,400.00] |
|
Excluded Permanently |
12. Concrete for Bike Rack |
|
5.50 |
[($ 701.76] |
|
Included paid for by Parks |
13. Concrete Strip at base of
slope |
|
5.33 |
$ 1,600.00 |
|
Secondary
Inclusion for 2008 |
14. Shelter and Installation |
|
5.25 |
[$21,650.00] |
|
Secondary
Inclusion for 2008 |
14. Shelter Footings |
|
5.25 |
[$ 4,300.00] |
|
Excluded for 2008 |
15. Picnic Table Type A (3’ square) @$2354 /ea. |
2 |
5.00 |
[$ 4,708.00] |
|
Excluded for 2008 |
15. ˝ Standard Concrete Paving
(Picnic tables) |
|
5.00 |
[$ 1,085.53] |
|
Excluded for 2008 |
15. Asphalt Paving w/ base for basketball court |
|
5.00 |
[$ 8,250.00] |
|
Excluded for 2008 |
16. Remove & Dispose of asphalt b-court |
|
4.88 |
[$ 1,960.00] |
|
Excluded for 2008 |
16. Reset basketball post |
|
4.88 |
[$ 450.00] |
|
Secondary
Inclusion for 2008 |
17. Concrete for Shelter & Approach |
|
4.57 |
[$ 9,678.00] |
|
Excluded permanently |
19. New Park Sign ‘See #6, $2500 already incl.’ |
2 |
4.00 |
[$ 2,500.00] |
|
Excluded for 2008 |
20. Basketball court stripping |
|
3.63 |
[$ 650.00] |
|
Included for 2008 if donated |
21. Concrete Skate Bench |
|
2.75 |
[$ 3,300.00] |
|
Included for 2008 if donated |
21. Steel Pipe |
|
2.75 |
[$ 2,350.00] |
|
Included for Included for 2008 if donated r at no |
22. Pavement at Skate Bench |
|
2.29 |
[$ 3,311.43] |
Total of Items
considered cutting for 2008(less if secondary included)= Total Deducted= [$80747.94]
Questions from November 16th
meeting answered at November 28th meeting:
1. How much is the maintenance agreement vs.
cost of trees?
Ask on separation of costs: trees, planting
and maintaining.
Jonathan: This is
not on the table. Parks has mandated, because of shortage of staff and funding,
that all trees planted in parks will require a maintenance agreement.
5.
Note: Cost
of concrete paving for two picnic tables would be eliminated.
This is now included in chart and
deducted from the total costs.
13. Could
concrete strip be installed at the present time?
Yes, Parks Department will pay for
the concrete strip @ $1,600.
21. Ask
Jonathan where skate bench would go? We would agree with the installation of
the skate bench if the total amount was donated.
The placement of the skate bench
is still under consideration. The donor will donate maximum of $5000. Jonathan
will design the bench to meet this donation and will find a placement on
installed concrete. The cost will not need additional grant funding and will
come in at the $5000 donation amount.
Wine and Roses Garden
Club Committee Report
No written report submitted.
Quality Committee
Report
No written report submitted.
.
York Neighborhood
Association and Projects
Treasury Report
November 20,
2007-December 19, 2007
Submitted by Helen Jackson, Treasurer
Previous Balance= $ 1108.13
Donations=
$ 100.00
Interest= (previous interest $1.77 & $3.24) $
3.05
City of Bellingham Grants-Repay for expenses= $
403.77
Expenses (YNA)= ($ -746.88)
Total Balance for YNA
and Projects (December 19, 2007)= $
868.07
Balance of Designated Accounts (2007)
|
Total Funds Available Plus interest of $8.06 |
York Neighborhood Association |
Franklin Park and Street Island |
Historic Preservation |
Rock Hill Park |
Plan
Update Grant of $2500 remaining
$ |
Neighborhood Support Grant $1000 remaining $ |
Small & Simple Grant $2500 remaining $ |
|
$ 868.07 |
$ 315.88 |
$404.13 |
$ 130.00 |
$10.00 |
($2245.00) |
0.00 |
($1765.11) |
November/December
Donations for York Neighborhood Association and Projects
|
Donation Totals |
York Neighborhood Association |
Franklin Park Projects |
Historic Preservation |
Rock Hill
Park |
|
$100.00 |
$100.00 |
$
0.00 |
$ 0.00 |
$
0.00 |
2007-Expense Totals for York Neighborhood Association
|
York Neighborhood Association |
Printing of Newsletters |
Copies |
Postage |
Supplies and Services |
Gifts |
|
$ 1910.93 |
$ 1387.52 |
$ 6.41 |
$
82.00 |
$
410.00 |
$ 25.00 |
November/December
Expenses for YNA and Projects
|
Expense Totals |
York Neighbor-hood Association |
Franklin Park Projects |
Historic Preservation |
Rock Hill Park |
Plan
Update Grant of $2500 |
Neighbor-hood Support Grant $1000 |
Small & Simple Grant |
|
$
746.88 |
$ 746.88 |
$ .00 |
$ .00 |
$
.00 |
$
.00* |
$ .00* |
$
.00* |
*Due from the city on
grants:
- Small and Simple = $633.02
- Plan Update =
$
.00
-
Neighborhood Support= $ .00
Total= $ 633.02